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Job Detail


Accounts Assistant

Date Posted: Aug 14, 2019
Monthly Salary: 0 MWK - 0 MWK

Job Description


United Purpose (UP) Malawi is an international non-governmental organisation working to create opportunities for lasting improvement in peoples’ lives. We work in partnership with others to support a range of livelihoods and food security, WASH and health, sustainable energy and gender equality programmes reaching over 1,000,000 people a year across Malawi. Globally, we work in nine countries across Africa, Asia and South America, however our Malawi programme is by far and away our largest and most established country programme. UP currently operates in 17 districts in Malawi, supporting over 30 on-going projects, with a total staff of over 250.

UP Malawi is seeking to recruit talented and dynamic individuals to fill the local position Accounts Assistant.

Accounts Assistant – to be based in Lilongwe

Job Purpose: Under the day to day supervision of Head Office Accountant, the Accounts Assistant will be responsible for timely preparation of payments and monitoring of cash and bank balances to ensure there is adequate funds in the accounts for programme activities.

Key duties and responsibilities:

  • Monitor the cash and bank balances by updating the manual cashbook of the applicable assigned bank accounts to avoid overdrafts.
  • Process cheques, as well as funds transfers as advised and ensure timely delivery of funds transfer letters to the bank.
  • Set the feasible payment dates for processing payments and staff or suppliers to be collecting cheques and ensure this is being adhered to. Where applicable maintain petty cash.
  • Act as UP’s bank agent and follow up with the bank on any issues mainly to do with payments.
  • Where necessary assist project staff in administering floats, liquidation of floats and ensuring proper funds are paid out and supported in accordance with UP finance policies and procedures.
  • Review financial data for accuracy, completeness and integrity to ensure it is in line with UP and donor policies and procedures.
  • Review payment vouchers to ensure they are well supported, correctly coded and approved as per the authority delegation framework; are duly supported by valid adequate and original documents; ensuring accuracy of computation and completeness of documents, and meets generally acceptable practices; in line with UP’s Finance internal policies and procedures as well as those of donors.
  • Assist the Finance Manager and Project Accountants with all other month end procedures.
  • Understand UP and donor’s policies and procedures to be able to support new staff, non-finance staff, new staff in interpreting and implementing UP and donor’s finance policies and procedures.
  • Assist Finance and non-finance staff by providing requested information needed for planning and budgeting.
  • Assist Finance and audit staff by providing the correct documents required for audits and any other reviews.

The successful candidate will have:
  • Minimum of a Diploma, Degree preferred, in Accounting
  • At least some experience in working with a development or humanitarian organisation.
  • High levels of integrity, honesty, but also a quick learner
  • Good computer skills with ability to work with spreadsheets, accounting software packages
  • Attention to detail and problem- solving skills
  • Ability to work independently and as part of a team
  • Demonstrated capacity and willingness to learn – open to learning new ways of doing things
  • Professional attitude towards work
  • Friendly, customer service orientation

Terms and conditions

The positions will attract a generous benefits package including a competitive salary, housing allowance, medical aid, insurance, annual leave, leave grant, etc

How to apply

Qualified and interested candidates who meet the stated requirements must submit a completed Application Form. Please note that CVs and cover letters will not be accepted. Please visit  to download the Application Form, and then submit the completed form via email only to:


If you have difficulty accessing the form, then contact us at:


When submitting, please cite the position you are applying for in the subject title. Any applications that do not include this in the title will not be considered. No hard copies / physical applications will be accepted. Closing date for the receipt of completed application forms is Midnight of Sunday, 18th August, 2019. Only short listed candidates will be contacted. For more information about UP, please visit our website at .

UP is an equal opportunity employer, and women are particularly encouraged to apply

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    19 Aug, 2019

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