Administrative Assistant


The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. The International Institute of Tropical Agriculture (IITA) seeks a qualified candidate for the position of Administrative Assistant. He/She will work as part of the Administration Unit in Southern Africa based in Lilongwe, Malawi.


The Administrative Assistant reports directly to the Station Administrator for guidance, major work plan and day to day operations. The major responsibilities of the Administrative Assistant are as follows:

  • Coordinate vehicle movement by functioning as Transport Officer
  • Handle renewal of vehicle road licences, insurances as well as preparations of the necessary documents required for the IITA vehicles travelling outside Malawi.
  • Clearing of goods with customs, assist with the prompt clearance and delivery of IITA imported goods, more so perishable items to avoid degradation.
  • Ensuring that there is adequate and functional safety equipment in the institutes laboratories and offices
  • Proper organizing and charging of cost recovery for the station
  • Maintain an effective filling system and safe keeping of confidential documents.
  • Provide administrative and logistic support to all staff and visitors; assist IITA visitors with appointments, itineraries, ground transportation and reservation for accommodation while in Malawi.
  • Assist in the organization of seminar, conferences, and workshops
  • In charge of the storeroom and prepare monthly inventory reports.
  • Any other duties assigned from time to time.



  • Education: Bachelor’s Degree in Management or Business Administration from a reputable University.
  • Experience: Minimum experience of 3 years in a similar position
  • Skills: Basic knowledge of Accounting, good organization and planning skills with effective time management skills, ability to perform multiple tasks and work under pressure, excellent computer skills – Microsoft Office packages, knowledge of immigration and visa procedures, knowledge of work processes in international organizations, excellent communication skills, ability to work in a multi-cultural setting, team player.



Interested applicants should forward their applications with detailed curriculum vitae with the names and addresses of three professional referees (including e-mail addresses) by email to:


or by post to:

The Station Administrator,

International institute of Tropical Agriculture (IITA),

Chitedze Research Station, Off Mchinji Road,

P.O. Box 30258,

Lilongwe 3, Malawi.

Closing Date: 17th March 2018

lITA is an equal opportunity employer and particularly welcomes applications from women candidates.

Please note that only short listed candidates will be contacted

Comment on advertised Job

Lizzu P.

8th of March, 2018 6:37:22 pm

Location: Lilongwe

Employment Type: Full-time

Salary: N/A

Job deadline: 17th March, 2018

Company: International Institute of Tropical Agriculture (IITA)

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