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Job Description

Answer Private Academy is a Malawian Secondary School with its campus and office in Dowa District. We have job openings for the following positon:


ADMINISTRATIVE SECRETARY


REPORTING TO: THE PRINCIPAL

Description: The officer will be responsible for all administrative and clerical duties of the Director General’s Office and the Institution

Responsibilities

  • Provide clerical and administrative support to the Administration department
  • Ensure that the school operates in a consistently organized manner every day
  • Act as liaison between the community, the school and other internal and external stakeholders
  • Maintain and oversee all recordkeeping for students and staff
  • Adhere to rigorous student and staff confidentiality protocols in all circumstances
  • Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
  • Arrange conferences, meetings, and travel reservations for The Director General both using school resources and out-of-school arrangements
  • Compose, type, and distribute staff and department meeting notes, routine correspondence
  • Handle visitor inquiries, and direct them to the appropriate person according to their needs
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Establish work procedures and schedules, and manage workflow of other clerical staff members
  • Maintain records with a high degree of accuracy
  • Operate office equipment such as fax machines, copiers, and phone systems; and use computers for spreadsheet, word processing, database management, and other applications

QUALIFICATIONS

The candidate should have the following:
  • Diploma in Secretarial Studies/Business administration or related field
  • At least two years of working experience in a busy environment
  • Excellent computer skills (Word, Power point, Excel)
  • Strong organization and communication skills
  • Good personality and self-motivated
  • Able to work as part of a team

How to apply

Interested applicants should submit their cover letter, CV and Copies of Certificate to the following Whatsapp number 0992021170 or address:

Email: dymondavid@yahoo.com / apaacademy13@gmail.com 

Dead line for receiving applications is on 08TH AUGUST 2019, interviews will be conducted upon receipt and shortlisted of the successful applicants. Ladies Only

The Director General,
Answer Private Academy,
P.O Box 67,
Nambuma,
Dowa.

For more Information, please contact on the following Numbers 0999 006 125/0888 881 035.


Skills Required


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Job Detail

  • Location
    Dowa
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    08 Aug, 2019

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