Mpamba Recharge & Win

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Finance and Administration Officer

Date Posted: Feb 20, 2020
Monthly Salary: 0 MWK - 0 MWK

Job Description

Kusamala Institute of Agriculture and Ecology (Kusamala) is a local, non-governmental organization that promotes household-level permaculture and agroecology systems in Malawi. Founded in 2009, Kusamala houses Malawi’s largest permaculture demonstration site, Nature’s Gift Permaculture Centre. Through the Centre’s demonstrations, Kusamala educates individuals and communities on how to improve nutrition, income generation, and environmental health. Through grants and programs, Kusamala conducts outreach, research, and advocacy with the aim of showing the viability of permaculture as a local and national agricultural strategy. In a country where approximately 80% of the population are subsistence farmers, Kusamala demonstrates how local resources can meet human needs while improving quality of life both for people and the environment.

We are currently seeking for a suitable Candidate to fill a Finance and Administration Officer position to support the work of our grant funded project through the German Ministry of Cooperation and Development (BMZ): Multisectoral Food and Nutrition Security for Young Smallholders in Malawi. In partnership with the Welt Hunger Hilf (WHH) and Zankhalango, the project utilizes principles of permaculture and agroecology to improve food and nutrition security of smallholder households with young parents. The goal of the project is to see 4500 family members of 900 smallholder households with young parents (about 60% being women) using the resources available to them optimally to feed their families, for income-creation and the general development of both the natural and cultural environment. The position will be based at our Head Office in Lilongwe.

Job Title: Finance and Administration Officer

Primary Duties and Responsibilities

  • To assist the Finance and Administration Manager in the day to day financial operations of Kusamala, including

         -Maintaining and operating financial records and systems required by the institute

         -Performing month and year end procedures, including bank reconciliations

  • Assist in provision of Management accounts, budgeting and forecasting by: Preparation of prepayments, accruals and other accounting adjustments
  • Inputting all financial transactions into QuickBooks and maintain supporting documentation
  • Assist in the reporting of various income generating projects
  • Liaise with WHH Partner Finance Specialist and External Auditors and other independent reviewers as necessary on matters relating to the WHH project
  • Maintaining staff handbooks and contracts
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Create and update records and databases with personnel, financial and other data
  • Support the project administratively

The Ideal candidate:

  • A Bachelor’s Degree in Accountancy/Business Administration, Business studies/Management with Specialization in Finance or Accounting
  • At least 5 years work Experience in finance, administration and procurement in a vast and reputable NGO
  • A holder of full Malawi School Certificate of Education
  • Sound knowledge of QuickBooks accounting software
  • Excellent administrative and people management skills
  • Ready to work under pressure and odd hours with minimum supervision


If interested, please send your application to: The application should include a cover letter and curriculum vitae with three traceable referees and should be received before 4th March 2020. Only shortlisted candidates will be communicated. Salary and benefits are commensurate with experience and qualifications

Skills Required

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