Finance Specialist – Accounting

Job Information

Resource Type:  National Recruited Staff (NRS)

Country:  Malawi

Duty Post:  Lilongwe

Closing date: 03/20/2018



The selected candidate will be based in Lilongwe and will report to the Country Finance Specialist. The Finance Specialist will support the Finance Unit in implementing CIP’s organizational mission through efficient and effective accounting and financial management. This position will primarily provide technical assistance, and support in general accounting and quality assurance for projects cost allocation to different donors and maintain detailed and accurate records for all financial transactions. It requires broad understanding of program implementation and cross-cultural people skills.


The key responsibilities:

  • Coordinate, and provide technical assistance, and support in general accounting and quality assurance for projects cost allocation to different donors and maintain detailed and accurate records for all financial transactions;
  • Receive and review financial request, field financial reports and liquidations for consistency, completeness and accuracy of documentation and proper posting to CIP accounting systems;
  • Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and Maintain detailed and accurate records for all financial transactions;
  • Prepare payments and ensure safety of financial resources while ensuring compliance with CIP and donor policies;
  • Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached;
  • Record financial transactions following proper classification of accounts and charge codes in the documents, ready for posting;
  • Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate;
  • Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly;
  • Reviewing the finance documentations to ensure that proper coding has been done and that all transactions are properly supported;
  • Monthly administration of all travel and research advances to employees and partners;
  • Ensure all tax and pension emoluments returns are compiled and submitted to Malawi Revenue Authority and Pension administrators respectively;
  • Management of overdue suppliers’ accounts to ensure all outstanding bills are reconciled and paid in time;
  • Ensure all payments are filed sequentially and stamped PAID in readiness for Audit;
  • Ensure and support in the maintenance of a good filing system;
  • Assist with preparation of annual audits;
  • Control of fixed assets and Perform monthly bank reconciliations;
  • Any other duties assigned by the Supervisor.


Selection Criteria:

  • Bachelor’s degree (with thesis completed) in Accounting, Finance or related field;
  • At least 5 years of professional experience in the accounting / finance / administrative area;
  • Proficient in MS Office, especially in Excel;
  • Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance;
  • Strong knowledge of GIZ and of EU guidelines;
  • Familiarity with FAR and ADS rules and regulations and OMB Circulars;
  • Accounting software packages (ERP Preferable);
  • Knowledge of the international development funding (Desirable);
  • Advanced written and oral communication skills in English.


Conditions: This position is local and is open to Malawian Citizens ONLY. The employment contract will be for an initial 1-year term with three months’ probation period and with the possibility of renewal subject to availability of funds and satisfactory performance. CIP prides itself on its collegial and supportive working environment, which allows space for personal and professional growth.




Comment on advertised Job

Kelly U.

8th of March, 2018 6:40:44 pm

Location: Lilongwe

Employment Type: Full-time

Salary: N/A

Job deadline: 20th March, 2018

Company: International Potato Center

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