Financial Administrative Assistant

Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English  





The Government of Brazil has been seeking to contribute to improving the Human Development Indicators in African countries. This cooperation is based on the important body of technical knowledge and solutions that can be immediately applied in countries that face similar challenges. The larger strategy of the technical cooperation provided by Brazil, which is not related to a welfare policy, profit making or commercial actions (tied-aid), is focused on institutional strengthening of partners, a fundamental condition for fast and effective transfer and acquisition of knowledge.

The Brazilian Government, through the Brazilian Cooperation Agency (ABC), with support from UNDP Brazil and Embrapa (the Brazilian Agricultural Research Corporation), and with a view to meeting demands from African countries that traditionally grow cotton, decided to negotiate the use of financial resources allocated by the Brazilian Cotton Institute (IBA) to projects meant to build capacities and transfer Brazilian technology related to cotton production, in technical cooperation initiatives.

Hence, at present, the Government of Brazil has three initiatives being carried out with African countries, namely, Cotton-4 + Togo Project, Shire-Zambezi Cotton Project, Victoria Cotton Project, in addition to six others in partnership with FAO in the Latin America.

The main objective of BRA/12/002-S003 - Regional Project for Strengthening the Cotton Sector in the Basins of the Lower Shire and Zambezi Rivers (Shire-Zambezi Cotton Project) is to expand the capacity of institutions and human resources (researchers, extension workers and leading farmers from Malawi and Mozambique) in using and disseminating cotton production technologies in small and medium-sized properties.

Therefore, the Project will make available the physical and institutional infrastructure required to providing partner institutions, connected to the regional cotton production sector, with the knowledge and means to validate and disseminate technologies, in addition to promoting the development of technical capacities for regional production of basic and certified cottonseeds.

In this sense, a Financial Administrative Assistant is required to provide support to the implementation of Project activities, whose duties are to be performed in the city of Lilongwe (Malawi), and during periodic visits to the headquarters of the Local Cotton Technology Transfer Unit - ULTTA, located in Zomba (Malawi).



Duties and Responsibilities

a) Providing assistance related to financial and administrative procedures required to account for the use of Project resources;

b) Providing support to the preparation and conduction of technical missions and work meetings; 

c) Collecting information required to perform administrative tasks related to procuring goods and services;

d) Performing technical analysis of documents on the budget and finances;

f) Providing support to the preparation of technical reports on finances and the execution of the budget;

g) Preparing spreadsheets about expenditures.


Note: The successful applicant will carry out his/her duties under the guidance of ABC and direct supervision of the Brazilian Embassy in Lilongwe.

Provision of technical support to financial and administrative activities related to the implementation of BRA/12/002-S003 – Regional Project for Strengthening the Cotton Sector in the Basins of the Lower Shire and Zambezi Rivers (Shire-Zambezi Cotton Project).





Corporate Competencies:

  • Demonstrates integrity by modeling the United Nations values and ethical standards;
  • Displays cultural, gender, religion, race, nationality, sex orientation and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.


Functional Competencies

Management and Commitment

  • Ease to work in teams, and shows conflict resolution skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates excellent oral and written communication skills;
  • Remains calm, in control and good humored even under pressure;
  • Demonstrates openness to change and ability to manage complexities in various levels (scope, structure, timeline, objectives).


Development and Operational Effectiveness

  • Ability to support strategic planning, results based management and reporting;
  • Ability to support in the implementation of new systems and affect behavioral/attitudinal change.


Knowledge Management and Communications

  • Facilitates and encourage open communication and strive for effective communication;
  • Strong analytical skills and understanding data analysis and research;
  • Excellent communication, negotiating and organizing skills;
  • Understanding of data analysis and research.



Required Skills and Experience


  • Technical College Degree or University Degree.



  • Minimum of 2 years of experience in accounting and accountability;
  • Advanced knowledge in Information Technology, as a user of Microsoft Office applications (Excel, Word, Power Point);
  • Experience in financial-administrative control and execution of international cooperation projects is desirable.
  • Language Requirements:
  • Fluency in English is required.
  • Working knowledge in both written and spoken Portuguese is desirable.

Important Notice:

The successful applicant must be available to travel to Brazil for training, as well as to other locations for work.

Applicants must be of local nationality or have legal authorization to work in the country.

How to apply

Complete the P11 form available at


Procedure: On the vacancy announcement page, click "Apply Now". After completing the necessary data, click on "Submit Application". In "Attach Resume", click "Browse" to include your already filled in P11. In "Upload Resume", submit your P11.

Only applications made using the P11 form and submitted within the deadline will be considered.

Due to the high volume of applications, individual receipt confirmation is not be possible. Only a limited number of pre-selected candidates will be contacted.




Comment on advertised Job

Chitta P.

16th of April, 2018 2:08:31 pm

Location: Lilongwe

Employment Type: Full-time

Salary: N/A

Job deadline: 27th April, 2018

Company: United Nations Development Programme (UNDP)

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