Project Assistant


Organizational Overview

National Organization of Nurses and Midwives of Malawi (NONM) is an independent, non-partisan, non-governmental union and professional organization representing nurses and midwives of Malawi. NONM’s vision is to have a strong, vibrant, and visionary organization that will result in a motivated and empowered nurse/midwife. Its mission is to promote and maintain members’ professional interests and socio-economic welfare to effectively contribute to quality healthcare services rendered to the nation.



Reporting to the Project Coordinator, the Project Assistant will work hand-in-hand with the Professional & Membership Services Officer as well as the Administrative Assistant.
Job summary The Project Assistant will be responsible for supporting day-to-day project implementation such as developing workplans towards achievement of expected goals; documentation and data entry of information and maintenance of registers on project activities; contribute to preparation of project reports; writing minutes on field visits/meetings and participate in drafting project proposals. The contract duration is 12 months with a possibility for extension upon successful performance.


Roles and Responsibilities 

  • Support maintenance of project correspondence, communication and filing system.
  • Support preparation and arrangement of field visits/meetings.
  • Support logistical preparations of projects.
  • Produce a variety of documents, reports, proposals and literature for projects.
  • Assist in data entry and the preparation of presentations and reports.
  • Organize and maintain project files and databases.
  • Assist in preparing attendance lists and confirm attendance for project activities i.e. meetings/ workshops.
  • Gather research information for project through various media i.e. internet, libraries, professional journals, and phone.
  • Prepare meeting materials, including reports, presentations, and agendas.
  • Take notes for meetings, members and stakeholder public consultations.
  • Assist in preparation and coordination of meetings and other project activities/events.
  • Assist with logistics for project activities/events.
  • Schedule meetings, arrange refreshments, and book venues.
  • Provide information, answer questions about projects and refer accordingly.
  • Assist in preparation of project communications using various media i.e. emails, phones.
  • Support membership-related communication in liaison with the Administrative Assistant and Professional & Membership Services Officer.
  • Prioritize and perform multiple tasks simultaneously.


Educational Qualification, Experience and Personal Attributes 

  • Diploma in Project Management, Social Sciences, Community Development, or Development Studies. Nursing or Public Health will be an added advantage.
  • Diploma in Administration & Secretarial studies.
  • At least three-years work experience in similar contexts.
  • Knowledge of Internet & Computer packages i.e. Word, Excel & Powerpoint.
  • Mature with strong leadership and interpersonal/ communication skills and entrusted with keeping confidentiality of privileged information.


Submission of Applications

Interested candidates who meet the above qualifications and attributes should submit their applications stating qualifications, experience, and age, including detailed curriculum vitae, copies of certificates and contact details of three traceable referees not later than 23 August, 2018.

By hand or post to:

The Executive Director,

National Organisation of Nurses and Midwives of Malawi,

Off Africa Unity Drive, Opposite City Centre Mosque, Area 13, Plot No. 13/137,

P.O. Box 30393,

Lilongwe 3.

Please note that only shortlisted applications will be acknowledged.


Comment on advertised Job

Yokwe R.

9th of August, 2018 3:06:28 pm

Location: Lilongwe

Employment Type: Full-time

Salary: N/A

Job deadline: 23rd August, 2018

Company: National Organisation of Nurses and Midwives of Malawi (NONMM)

Log in to apply

Sign up for Email Job Alerts