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The application deadline was 29 May 2026. This page is kept as a public record.
Vacancy Summary
Location
Balaka, Malawi
Work Mode
On-site
Job Type
Full Time
Career Level
Entry Level
Positions
1
Experience
No Experience
Education
Bachelor’s Degree
Closed On
29 May 2026
Job Description
The Personal Assistant (PA) will provide high-level administrative, operational, and secretarial support to ensure the efficient functioning of the site’s management office. This role is critical in freeing up the Construction Site Manager’s time by managing daily administrative tasks.
Key Responsibilities
Diary & Travel Management
Manage complex calendars and schedules.
Organize meetings, appointments, and travel itineraries.
Documentation & Reporting
Draft correspondence, reports, and presentations.
Prepare weekly, monthly, and quarterly reports.
Record and distribute meeting minutes.
Stakeholder Liaison
Act as the first point of contact for the Construction Site Manager.
Filter communications and coordinate with HODs, contractors, and external stakeholders.
Site Operational Support
Assist with contractor packs and compliance documentation.
Support production and safety meetings.
Office Administration
Maintain filing systems (physical and electronic).
Order supplies and manage office expenses.
Assist in audits to ensure accuracy and completeness of company documents.
Confidentiality
Handle sensitive personnel, production, and corporate information with discretion.
Key Responsibilities
Diary & Travel Management
Manage complex calendars and schedules.
Organize meetings, appointments, and travel itineraries.
Documentation & Reporting
Draft correspondence, reports, and presentations.
Prepare weekly, monthly, and quarterly reports.
Record and distribute meeting minutes.
Stakeholder Liaison
Act as the first point of contact for the Construction Site Manager.
Filter communications and coordinate with HODs, contractors, and external stakeholders.
Site Operational Support
Assist with contractor packs and compliance documentation.
Support production and safety meetings.
Office Administration
Maintain filing systems (physical and electronic).
Order supplies and manage office expenses.
Assist in audits to ensure accuracy and completeness of company documents.
Confidentiality
Handle sensitive personnel, production, and corporate information with discretion.
Required Qualifications
Degree in Business Administration, Secretarial Studies, or related field (desirable)