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The application deadline was 29 May 2026. This page is kept as a public record.
Vacancy Summary
Location
Balaka, Malawi
Work Mode
On-site
Job Type
Full Time
Career Level
Entry Level
Positions
1
Experience
No Experience
Education
Bachelor’s Degree
Closed On
29 May 2026
Job Description
The Site Administrator will support site management and staff by coordinating operational logistics, managing documentation, and providing general administrative support.
Key Responsibilities
Office Administration
Organise daily site office operations.
Manage stationary and office consumables
Manage records and filing systems
Assist the management team with adhoc tasks, such as new starter setup and communication, receiving
Coordinate event bookings and communication
Act as an intermediary between staff and ATS
Conduct regular inspections of the site services (ATS) performance and communicate any needs/changes/requirements
Arrange printing and photocopying as required
Finance Support
Handle petty cash, requisitions, and expense reporting.
Compliance & Reporting
Ensure adherence to company policies and procedures.
Prepare weekly and monthly administrative reports.
Customer Service
Warmly greet visitors, Community Chefs, and government officiaries
Ensure the main office and reception remains in a neat, tidy and professional state at all times
Manage the main office phone line, providing a high level of professional service
Act as a link between site staff and head office.
Coverage
Provide coverage for the Personal Assistant, as required
Key Responsibilities
Office Administration
Organise daily site office operations.
Manage stationary and office consumables
Manage records and filing systems
Assist the management team with adhoc tasks, such as new starter setup and communication, receiving
Coordinate event bookings and communication
Act as an intermediary between staff and ATS
Conduct regular inspections of the site services (ATS) performance and communicate any needs/changes/requirements
Arrange printing and photocopying as required
Finance Support
Handle petty cash, requisitions, and expense reporting.
Compliance & Reporting
Ensure adherence to company policies and procedures.
Prepare weekly and monthly administrative reports.
Customer Service
Warmly greet visitors, Community Chefs, and government officiaries
Ensure the main office and reception remains in a neat, tidy and professional state at all times
Manage the main office phone line, providing a high level of professional service
Act as a link between site staff and head office.
Coverage
Provide coverage for the Personal Assistant, as required
Required Qualifications
Degree in Administration, Management, or equivalent field experience (desirable, but not essential)