Special Scholarships

Job Detail


Job Description


The Office of the Director of Public Officers’ Declarations (Directorate) is an independent governance public institution within the Malawi Government established in 2014 under Section 6(1) of the Public Officers (Declaration of Assets, Liabilities and Business Interests) Act. The Act provides legal and institutional framework for prescribed public officers to declare their assets, liabilities and business interests upon assuming office. In this regard, under the said Act, the Directorate is mandated to administer and manage the public officers’ declaration regime in order to promote public confidence in the public service. Furthermore, the declaration system acts as one of the tools for preventing, deterring and detecting illicit self-enrichment, abuse of office and conflict of interest by public officers, in order to curtail corruption. To achieve these goals, the Directorate counts on and cherishes the team effort and work ethic of a highly qualified, talented, astute brave, professional, innovative, motivated and transformational staff complement that adheres to the strictest ethical standards.


An exciting opportunity to recruit additional members of staff has arisen in the Directorate. Applications are, therefore, being invited from suitably qualified Malawians who, among other things, meet the above general attributes to fill the vacant positions tenable at the Directorate’s secretariat in Lilongwe, as follows:


Job Title: Administrative Assistant (Grade J/ ODP7)

Reporting to: Human Resources and Administration Officer

Location: Office of the Director of Public Officers’ Declarations, Lilongwe


  • Maintaining and managing schedules of appointments and reminding the boss and other relevant officers on the same.
  • Organizing and scheduling meetings and appointments.
  • Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Handling mail entering and leaving the boss’s office.
  • Making travel and accommodation arrangements.
  • Responding to official queries.
  • Providing general support to visitors and official guests or clients.
  • Providing information by answering questions and requests from stakeholders.
  • Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.


  • Minimum of Malawi School Certificate of Education (MSCE) or the equivalent, with at least a credit pass in English.
  • 110 — 120 words per minute short hand.
  • Typing certificate with 50 words per minute typing speed.
  • Three (3) years working experience as a shorthand typist.
  • Those with a secretarial management certificate obtained from a recognised institution will have an added advantage.


  • High moral, ethical and professional integrity.
  • Excellent oral and written communication skills in English.
  • Be innovative and effective team player.
  • Organised and able to work under minimum supervision, pressure and ability to meet deadlines.

These Vacancies can also be accessed from the website of the Directorate, www.declarations.gov.mw 

  • Those who already submitted applications for the re-advertised positions whose deadline of submission then was Saturday, 30th June, 2018, NEED NOT re-apply.
  • Due to the nature of the functions of the Directorate, only candidates that demonstrate undoubted qualities of maturity, integrity and high ethical standing necessary for handling sensitive and confidential information and have a clean criminal record are eligible for recruitment within the Directorate.
  • All shortlisted candidates shall undergo a rigorous vetting process of their integrity track records by relevant security agencies to determine their suitability for the job. In that regard, all applicants for any of the advertised positions shall, by the act of submitting their applications, be deemed to have voluntarily submitted to the vetting process. The results of the vetting process shall, for all purposes, remain confidential.
  • The Directorate is an equal opportunity employer and female candidates are particularly encouraged to apply. The Directorate is committed to the promotion of merit, fairness, equity, honesty, integrity, impartiality, professionalism and rule of law. To ensure these values, the interviewing panel shall comprise experts drawn from across the various public sector institutions. As such, any form of canvassing is not allowed and any candidate involved in canvassing of any kind shall be disqualified.
  • The mode of interviews for all positions, except Administrative Assistant (Grade J/ODP7) and Accounts Assistant (Grade K/ODP8), shall be in two phases of equal weighting as follows:
  • A practical power point presentation by the candidate on the relevant field, in relation to the core functions of the post being applied for. Candidates shall be notified, in advance, the topic for such practical presentation.
  • Oral interviews before an independent panel of professionals drawn from various public sector institutions.

These Vacancies can also be accessed from the website of the Directorate, www.declarations.gov.mw 


Interested persons who meet the above specifications should submit a written application letter together with copies of relevant certificates, detailed current Curriculum Vitae, naming three traceable referees, in a sealed envelope clearly marked on top with the post being applied for, to:

The Director of Public Officers’ Declarations Office of the Director of Public Officers’ Declarations
Episcopal Conference of Malawi, Catholic Secretariat Office, Complex Area 11, Off Chimutu Road
Private Bag B340
City Centre

To reach him not later than Tuesday, 31st December, 2019


Skills Required

Related Jobs

Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    01 Jan, 2020

Google Map