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Job Description

POSITION: Human Resource Associate

REPORTING TO: Country Representative

START DATE: Immediate

LOCATION: Lilongwe, Malawi

DURATION: 6 months with possible extension

About Innovations for Poverty Action:

Innovations for Poverty Action (IPA) is an international non-profit research organization dedicated to discovering and promoting effective solutions to global poverty problems. IPA works in partnership with development partners and academic researchers to create and evaluate approaches to potential solutions to poverty problems using randomized evaluations in the fields of health, education, microfinance, governance and agriculture. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.

Position Summary:

The Human Resource Associate, under the general supervision of the Country Representative, and within the limits of Innovations for Poverty Action Malawi policies and procedures, helps coordinate and facilitate the Human Resource Department activities, functions and processes. Below is a list of general duties and responsibilities of the Human Resource Associate, to be carried out as needed according to the determination of the Country Representative.


  • Processing and posting adverts.
  • Assisting projects with the recruitment and placement and follow up on reference checks of staff.
  • Ensure that all new staff joining IPA Malawi have a terrorist check done and this put-on file for each staff screened.
  • Preparing, monitoring and renewing of staff contracts.
  • Carrying-out induction process (on-boarding) for newly employed staff and the clearing process for outgoing staff as well as conduct exit interviews.
  • Supporting the gathering of all documents related to monthly payroll adjustments.
  • Preparation of monthly staff payroll details and making all the appropriate deductions.
  • Creating and updating staff details on replicon system.
  • Working hand in hand with the Procurement department to ensure all staff benefits service contracts are up to date.
  • Updating and monitoring the adding and termination of medical benefits for incoming and outgoing staff.
  • Ensure adherence and compliance to the organization HR policies and procedures and also interpretation of current policies to new staff.
  • Request for payments for HR related activities.
  • Assisting the Country Representative and Country Director to carry out delegated tasks.
  • Update all leave related days on replicon on a monthly basis ensuring that they are up to date.
  • Ensure that all staff on replicon fill in and submit their timesheets as required on a monthly basis as well us making follow ups with supervisors on timesheet approvals.
  • Schedule, organize and participate in interviews.
  • Update the staff database to ensure that all active and inactive staff are well captured and all relevant information regarding the staff are well updated and captured in this database.
  • Update all current forms and processes that are outdated in liaison with the Country Representative.
  • Coordinate and consult with the Country Representative on any disciplinary cases that have been brought to your attention.
  • Assist with the drafting of letters related to disciplinary issues.

  • Bachelor’s degree in Human Resource Management or any other business-related course.
  • Higher diploma in Human Resource Management or its equivalent.
  • At least 5 years solid generalist experience in a busy Human Resource Department.
  • Knowledge of the Malawian Labor Laws.
  • Sound leadership skills.
  • Proactive with excellent anticipatory skills.
  • Effective analytical and problem-solving skills.
  • Effective interpersonal and communication skills.
  • Previous experience in providing remote support is highly desirable.
  • Flexible, motivated and ability to persistently complete tasks.
  • Ability to operate in a dynamic environment and communicate with various levels of staff.
  • Strong work ethic, team player and demonstrated experience in supervising junior staff.
  • Well organized and keen to detail.
  • Person of high integrity and confidentiality.
  • Strong computer skills in Microsoft packages, including Word, Excel, and Outlook. Experience working with Box and Google Drive a plus.
  • Willingness to travel across field offices (if any) in Malawi.

How to apply

Please submit a copy of your CV to:


if you believe that you are a suitable candidate for the position and would like to be considered.

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    31 Aug, 2019

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