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Job Title: Project Facilitator

Type of Contract: Service Contract

Post Level: SB4

Location Mangochi District Council

Duration of Initial Contract: 1 Year (Renewable based on performance)

Closing Date: 24th June 2019

Job Purpose
The District Project Facilitator (based at district council) will lead the Project Coordination Unit (PCU) to support project implementation on a day-to-day basis under the guidance of the District Commissioner. Under the overall guidance of the UNFPA Representative and the Deputy Representative, the project facilitator will work under the direct supervision of the UNFPA focal points and closely with the District Health Officer as well as other UN agencies operating in the district to contribute to delivering as one and to promote effective coordination.

Duties and Responsibilities:
The role of the District Project Facilitator will focus on providing council officials with technical support for overall coordination of the programme at district level, supervision of activities implemented by responsible parties, contractors, accurate accounting and reporting on use of programme funds and monitoring the achievement of results. Specifically, the District Project Facilitator will be responsible for the following:

  • Smooth operation of project through day-to-day oversight and coordination of project activities being implemented.
  • Provide technical advice for successful coordination of the project team in carrying out their duties at an optimum level through ensuring efficient and effective resource utilization.
  • Provide technical guidance for successful coordination of the preparation and implementation of annual and quarterly results-based work plans in line with indicators and targets specified in the logical framework endorsed by management and successful coordination of inputs into all project reports as required.
  • Assist the Implementing Partner with monitoring of project activities, including financial matters, and organizing quarterly progress reviews, preparing quarterly progress and financial reports to be approved by the UNFPA.
  • Develop and maintain close linkages with relevant sectoral government agencies, UNFPA, NGOs, civil society, international organizations and implementing partners of the project, engaging them when necessary for the implementing partner to disseminate results and learning.
  • Preparation of annual and quarterly implementation work plans for the project, including financial allocations, priority activities, performance indicators, milestones and means of verification.
  • Takes responsibility for monitoring and supervision of the project planned activities in order to identify best practices as well as constraints/implementation bottlenecks and to take necessary actions to overcome the constraints.
  • Ensure that routine data is collected and analyzed with engagement of adolescents and youth in accordance with the project monitoring and evaluation plan that allows for model building and ensuring that annual targets are reached.
  • Provide technical guidance for developing operational procedures and process innovations, as required, to promote timely implementation of work plans.
  • Assist with coordination with other relevant district initiatives to promote synergy, complementarity, and value for money.
  • Advise the Implementing Partner to ensure cross cutting issues such as gender are considered in the project planning, implementation and reporting.
  • Preparation of monthly progress briefs, quarterly reports and financial summary for submission to UNFPA country office.
  • Support IP and RPs in defining principal communications needs, opportunities and functions relating to the project as part of knowledge management.
  • Participating in joint project visits to monitor and assess implementation; resolve problems in execution and implementation streamlining relations between national project focal points, consultants (where appropriate) and executing agencies.
  • Provide technical guidance with production of inputs into all project reports as required (including Annual Project Reports, Quarterly Reports and the Terminal Report).
  • Coordinate communication among project partners, government, UN Agencies, other international organizations, private sector, NGOs, academia, etc. and represent the project across various fora, as required.
  • Help the Implementing partner identify problems and potential barriers to delivery of results and design effective solutions in collaboration with other programme staff and stakeholders.
  • Support the Implementing Partner to ensures reporting requirements of the project (both financial and programmatic) are met timely and with high quality standard.

Education and experience:
  • Master’s degree in Medicine, Public Health, Nursing, and other relevant social science field.
  • Five years of professional project management experience in the field of sexual reproductive health and rights with focus on empowerment of adolescents/ youth, adolescent and youth

Corporate Competencies:

  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change
  • Functional Competencies:
Knowledge Management and Learning
  • Promotes knowledge management in the project and a learning environment in the office through leadership and personal example.
  • In-depth practical knowledge of inter-disciplinary development issues.
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
  • Seeks and applies knowledge, information, and best practices from within and outside of the project.
Development and Operational Effectiveness
  • Ability to lead strategic planning, change processes, results-based management and reporting.
  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects.
  • Ability to apply development theory to the specific project context to identify creative, practical approaches to overcome challenging situations.
  • Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required.
Management and Leadership
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Demonstrates openness to change and ability to manage complexities.
  • Ability to lead effectively, mentoring as well as conflict resolution skills.
  • Demonstrates outstanding communication skills oral and written communication skills.
  • Negotiation skills: capacity to work with diverse partners including Government, donors and civil society;
  • Remains calm, in control and good humored even under pressure.
  • Proven networking, team-building, organizational and communication skills.
  • Languages: Excellent writing and oral skills in English and Chichewa; knowledge of another UN language is an asset

How to apply
Interested candidates should submit their P11, CV, copy of qualifications and motivation letter quoting the vacancy number in the SUBJECT to:

The UNFPA Representative,
P.O. Box 30135,
Evelyn Court Compound
Area 13


UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline

Skills Required

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  • Apply Before
    24 Jun, 2019

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