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Job Description

The Roads Authority (RA) was established in 2006 through an Act of Parliament. it is mandated to ensure that public roads are constructed, maintained or rehabilitated at all times; and advise the Minister of Transport and Public Works and, where appropriate, the Minister for Local Government on the preparation and the efficient and effective implementation of the Annual National Roads Programme. Following a recent organisational review which the institution underwent, some new positions have been identified. Applications are therefore invited from suitably qualified Malawian candidates to fill the following post which has been created as a result of the review: 

Please refer below to the job description for specific details on the duties, responsibilities and job outputs for each post being advertised.


Position: Records Officer


Grade: RA 6

Section: Records

Reporting to: HR and Administration Manager

Supervising: Assistant Records Officer


JOB PURPOSE

To manage records in RA from their creation and preservation through to disposal


DUTIES, RESPONSIBILITIES AND JOB OUTPUTS


Key Duties and Responsibilities

Job Outputs

  • Establish new records control and management systems New Records management systems
  • Maintain, verify and evaluate existing records control systems to achieve effectiveness in records management in the Authority Effective records control systems
  • Prepare reports and publications Reports and publications
  • Handle enquiries and requests for information from both internal and external clients Response to requests for information
  • Ensure that financial, legal or administrative requirements and regulations are complied with in records management Compliance with all legal frameworks
  • Ensure that records are adequately protected Adequate data security
  • Destroy or archive records Timely action on finished records
  • Facilitate efficient document creation and mail distribution within RA and with stakeholders Mail and document storage
  • Supervise general movement of records Supervision of records movement
  • Carry out any other duties as assigned from time to time As instructed

PERSON SPECIFICATIONS

Qualification and Experience 
  • A Bachelor’s Degree in Library/Information Management or related field
  • At least 3 years’ work experience in records/information management
Knowledge, Skills and Abilities
  • Ability to work in team environment
  • Good organizational skills
  • Sound computer literacy
  • Innovative and systematic

How to apply

Interested candidates should submit their applications together with a detailed and updated Curriculum Vitae (CV) and copies of certificates to:

The Chief Executive Officer,
Roads Authority, Function Building, Off Paul Kagame Road,
Private Bag B346,
LILONGWE 3

Closing dates for receiving applications is Friday 1st November 2019. Only short-listed candidates will be acknowledged.

For more information, check: https://www.ra.org.mw


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    02 Nov, 2019

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