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Job Description

The National Authorization Officer`s Support Unit (NAO SU) was established in June 2003 under the Debt & Aid Management Division within the Ministry of Finance, Economic Planning and Development. The Unit was established in line with Article 35 of Annex IV of the ACP-EU Cutaneous Partnership Agreement of June 2000 to support the Government of Malawi in the coordination and management of EU financed interventions throughout the country. The Government of Malawi signed, under the 11th EDF, a new Financing Agreement with the EU for project known as “Support Measures for Management of EDF Resources” work (15 Million to be implemented until 2023. The Overall objective of the project is to contribute to sustainable growth and poverty reduction in Malawi through effective delivery of EU development cooperation in Malawi across all sectors of EU intervention in Malawi.

The Unit is therefore inviting applications from suitably qualified and experienced candidates to fill the following position:

Job Title: Accountant 

NAO-SU Salary level: Grade 2

Immediate Supervisor: Head of Finance and Administration (Imprest Accounting Officer)

PURPOSE OF THE JOB

To provide accounting services, in compliance with the EU Accounting System to the NAO-Support Measures for Management of EDF Resources Programme Estimate and to backstop the Programme Accountants when required to do so.

KEY RESULT AREAS

  • Maintain NAO Management and Financial accounts up to Trial balance.
  • Ensure the implementation and maintenance of accounting and EU control procedures in implementing the Support Measures for Management of EDF Resources Programme Estimate.
  • Resolve accounting discrepancies and irregularities.
  • Maintain the Unit`s Cashbook and conduct periodic review of Petty Cash Float
  • Prepare Monthly Bank reconciliations and other ledger accounts.
  • Prepare the NAO Staff Payroll and Payslips.
  • Enter data into the financial/accounting system, and produce accurate and timely information concerning the project`s financial status and performance.
  • Monitor and provide support on taxation issues, such as PAYE, VAT and Withholding Tax.
  • Prepare traceable liquidations for workshop/conferences/meetings expenditure and fuel usage.
  • Check the arithmetic accuracy of invoices and supporting documents before processing payments.
  • Process Payment Vouchers and ensure that Payment Voucher files are properly maintained and that details on Payment Voucher are traceable to origin source documents for accontablity.
  • Assist the Imprest Accounting Officer in preparing and coordinating audits of the Support Measures for Management of EDF Resources Programme Estimate
  • Provide back-stopping support to the Programme Accountants whenever required to do so.
PERSON SPECIFICATIONS

Qualifications Minimum
:
  • A first University Degree in accounting related profession and professional qualification such as ACCA, CIMA, etc. (If no professional qualification then a minimum of a first degree in accounting or accounting related profession and 10 years` relevant experience is required).
Skills 
  • Highly numerate, with an ability to identify trends, errors and non-compliant accounting practices
  • Ability to scrutinize works, services and supplies contracts and reconcile transactions.
  • Computer literate, with sound working knowledge of the full range Microsof Office Programmes, electronic financial management / accounting systems and accounting software
  • Coaching and mentoring skills
  • Good communication skills, both written and oral.
Experience Minimum 
  • At least 5 years of relevant professional experience (with professional qualification) or 10 years (without professional qualification), at least 2 of which must have been gained while working in international, donor-funded development programmes.
  • Financial management experience, especially providing full range of accounting services
  • Work experience with donor-funded projects and programmes
  • Experience in procurement processes and contract management
  • Specific experience and demonstrable knowledge of EU procedures desirable.
  • Experience with accounting software 

Remuneration
  • A competitive salary commensurate with qualifications and experience, based on the EU approved salary grid, will be offered to successful candidate.

How to apply

Applications including a detailed Curriculum Vitae (CV) with contact telephone numbers, copies of certificates (and at least three traceable referees) should be submitted or hand delivered to:

The Head of Unit
NAO Support Unit
Ministry of Finance
Annex Building
P O Box 30049
Capital Hill
LILONGWE 3.

Alternatively, applications may be emailed to: Email

Email: nkachingwe@naosupportmw.org

The deadline for receipt of applications is Friday, 31st October, 2019. Only short-listed applicants will be acknowledged and invited for interviews


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    01 Nov, 2019

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